Project Management Office (PMO) Coordinator - fixed term
Alstom
At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.
Could you be the full-time onsite Project Management Office (PMO) Coordinator - fixed term in Copenhagen, DK we’re looking for?
Your future role
Take on a new challenge and apply your project coordination and organizational expertise in a new cutting-edge field. You’ll work alongside collaborative and detail-oriented teammates.
You'll ensure smooth project execution by managing governance, reporting, documentation, and coordination activities, enabling operational discipline and communication across the project lifecycle. Day-to-day, you’ll work closely with teams across the business (Engineering, Finance, Procurement, Quality), support internal governance processes, and facilitate communication between stakeholders, and much more.
We’ll look to you for:
- Coordinating the preparation and submission of project reports, ensuring consistency, completeness, and timely delivery,
- Maintaining dashboards, KPIs, and reporting cycles to support internal governance processes. ,
- Supporting the maintenance of project plans, schedules, and documentation,
- Tracking milestones, obligations, and action logs with stakeholders to ensure progress aligns with acceptance criteria ,
- Organising meetings, preparing agendas, and documenting minutes to facilitate communication between internal teams and customers,
- Managing and maintaining project repositories, SharePoint systems, and document control to ensure accuracy and compliance,
- Supporting the preparation of customer deliverables and tracking correspondence deadlines,
- Ensuring compliance with Alstom PMO standards, tools, and templates while identifying gaps and proposing improvements,
- Coordinating onboarding tasks such as access rights and distribution lists for team members. ,
- Assisting in drafting and reviewing project communications to ensure alignment with project objectives and stakeholder expectations.
We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:
- Degree in Business Administration, Engineering, Finance, or related field (or in progress). ,
- Experience or understanding of project coordination, governance, or reporting. ,
- Knowledge of project management methodologies and tools (e.g., MS Project, SharePoint). ,
- Familiarity with large-scale, multi-stakeholder projects. ,
- Strong organisational and coordination skills. ,
- Attention to detail and accuracy in documentation and reporting. ,
- Excellent communication and stakeholder management skills. ,
- Analytical thinking and problem-solving abilities. ,
- Ability to manage multiple priorities and deadlines effectively. ,
- Proficiency in MS Office Suite (Excel, PowerPoint, Word).
Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:
- Collaborate with transverse teams and helpful colleagues ,
- Work with diverse stakeholders across internal teams and external partners to ensure seamless project execution. ,
- Progress towards becoming a key contributor to Alstom’s project management excellence, with opportunities to grow your expertise in governance, reporting, and coordination. ,
- Utilise our dynamic and inclusive working environment designed to foster innovation, collaboration, and continuous learning.
- Contribute to innovative projects,
- Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage (life, medical, pension)
Important to note
As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.