Portfolio Officer
UNOPS
Enable UNOPS thematic missions to operate effectively by providing the coordination, reporting and analytical support that connects mission leads, foresight colleagues and teams across the organization.
About The Group
he Partnerships and Futures Group (PFG) is responsible for strengthening and expanding UNOPS partnerships and building knowledge, innovation and foresight capabilities through non-programmatic missions, underpinning UNOPS ability to scale up and speed up delivery for impact - for the people we serve.
PFG works across the range of UNOPS partner segments - including UN agencies, international financial institutions and multilateral/regional development banks, donors, partner country governments, vertical funds and multilateral initiatives, south-south cooperation, and the philanthropic and private sectors - to deepen engagement, expand implementation capacity and accelerate progress toward the SDGs.
PFG collaborates closely with HQ groups and geographic offices on partner segment strategies, partner leadership, and opportunity development, ensuring that partner engagement is coherent, intelligence-driven and aligned with UNOPS strategic priorities to strengthen UNOPS positioning and visibility.
PFG leads the development of knowledge, innovation and foresight through eight thematic missions relating to the sustainable development goals, enabling UNOPS to anticipate partner needs and emerging trends and respond proactively to strengthen mission readiness. It brings mission-led intent to partnerships and opportunity development, and drives the horizontal integration of missions into policy framing, service offering refinement and service delivery. It provides expertise and business partnering support to teams across UNOPS, and technical advice to partners.
PFG has personnel based in UNOPS headquarters in Copenhagen and in locations close to key partners: Beijing, Brussels, Manila, Riyadh, Tokyo, and Washington.
Role Purpose
The Portfolio Officer provides coordination, reporting and analytical support to the secretariat function for UNOPS thematic missions within the Knowledge, Innovation and Foresight (KIF) team. The role supports effective communication and information flow, maintains records and knowledge products, and prepares reports and analysis that contribute to the smooth functioning of the missions and to strengthening UNOPS knowledge, innovation and foresight capabilities.
Functions / Key Results Expected
- Coordination and Secretariat Support
- Organize and schedule meetings, workshops and events for the missions, prepare minutes and track follow-up actions.
- Coordinate with mission leads, foresight colleagues and the knowledge and innovation team within KIF to support information flow and the smooth functioning of the missions.
- Draft and disseminate internal and external communications, including correspondence, newsletters and announcements, and maintain contact lists and distribution groups.
- Support the onboarding of new personnel and consultants working with the missions.
- Support the setup and maintenance of online collaboration platforms and communication channels.
- Reporting and Document Management
- Collect and compile data and information from the missions for reporting purposes.
- Prepare regular progress reports, presentations and other documents.
- Format and edit reports and other documents to ensure accuracy and consistency.
- Maintain a repository of key documents, reports and knowledge products relating to the missions.
- Research and Analysis
- Conduct research on topics relevant to the work of the missions as required.
- Analyze data and information to support the work of the missions.
- Provide other coordination, reporting and analytical support as required.
- Teamwork
- Contribute to a culture of trust, collaboration and accountability by working effectively with colleagues and delivering on commitments.
- Foster positive working relationships and support a diverse and inclusive environment where all individuals are treated with dignity and respect.
- Demonstrate respect for others and uphold UNOPS standards of conduct, including zero tolerance for discrimination, harassment, sexual harassment, abuse of authority, and sexual exploitation and abuse.
- Act in accordance with UNOPS policies, values, and protection mechanisms, and promptly raise concerns through appropriate channels when issues arise.
Required
- Bachelor’s degree (or equivalent) in international relations, political science, economics, development studies, social sciences, statistics or related fields with 2 years of relevant experience OR
- Master’s degree (or equivalent) in any of the above or related fields with 0 years of relevant experience is required
Experience Requirements
- Experience in office management, budget management, project coordination, and/or front office support.
- Experience of working in multicultural environments.
- Experience in development or humanitarian contexts.
- Experience of working in UN system organizations.