Business Support and Office Manager

Summary

Job description

About the Role

• Act as the finance point of contact: coordinate with external accounting/tax/payroll providers; manage monthly closing, payroll inputs, expense reviews, audits, documentation, controls, and process/reporting improvements.
• Serve as the main contact for HQ: resolve open items, support HQ projects and analyses, and ensure alignment with HQ finance requirements.
• Support tax and transfer pricing by providing required documentation and data.
• Assist with budgeting and forecasting, and report variances (internal support).
• Support daily financial operations, including intercompany billing and settlements, invoicing, receivables, cash flow, banking & bank accounts, contract reviews, PO creation.
• Coordinate onboarding/offboarding, prepare contracts and HR documents, maintain records, and support employees and managers.
• Support hiring activities, payroll data consolidation, cooperation with payroll providers, and bonus calculations.
• Collaborate with HQ HR on processes, L&D, benefits, wellbeing, and local CSR initiatives.
• Act as the right hand to the Country Manager and ensure smooth and professional local operations, support local stakeholders in relation with operational activities, be a primary contact to the landlords, manage office management, ensure offices are compliant with requirements from the authorities.
• Support procurement processes locally and cooperate with HQ procurement on complex cases.

Desirable Requirements

• 6+ years of experience in relevant position /similar roles
• Experience in finance operations, HR assistance, office management and general operations.
• Good organizational and operational management skills.
• Understanding of procurement processes, vendor management, and contract administration.
• MS Office (Excel, Outlook, Word, PowerPoint)
• Experience with ERP systems is an advantage.

Personal characteristics

• Time Management: Ability to manage time effectively to prioritize tasks and meet deadlines.
• Problem-Solving: Ability to analyze issues and develop effective solutions.
• Interpersonal Skills: Ability to interact positively and work effectively with others.
• Service Orientation: Commitment to providing assistance and support to others.
• Communication Skills: Ability to convey information clearly and effectively through verbal and written means.
• Stakeholder Management: Ability to manage relationships with key stakeholders, ensuring their needs and expectations are met.
• Self-reliant, with the ability to work independently and manage tasks and responsibilities without the need for close supervision.

Ready to Make an Impact?

If you’re excited about this opportunity and feel it aligns with your journey, don’t hesitate—apply and show us what drives you.

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