Executive Assistant to SVP, People and Organisation

Executive Assistant to SVP, People and Organisation

Permanent

Lyngby

Hybrid

Do you want to join a company where the green transition is taking the front seat in a highly progressive business? Can you balance responsibilities, organize, and plan in a professional manner? And are you skilled and experienced in providing leadership support? If yes, then join us at COWI to take your career to the next level.

Create the solutions that will enable a better tomorrow

As an Executive Assistant, you will work closely with our SVP of People and Organisation, Pia Irene Andreasen, providing essential support in managing priorities, projects and time. The People and Organisation function comprises over 100 skilled professionals who play a vital role in COWI’s business and development.

Your engaged approach will be essential in promoting effective communication and collaboration across People & Organisation and COWI.

Your key responsibilities will be:

1. Maintaining oversight of key P&O deliverables with the appropriate members of the People & Organisation Leadership Team, ensuring timely and high-quality submissions to ELT, committees and the Board of Directors.
2. Keeping track of key milestones, follow-ups and preparation needs for critical initiatives and activities involving the SVP.
3. Preparing and assisting in gathering meeting materials, including presentations for the Executive and Senior Leadership Team, and other leadership meetings for the SVP.
4. Collaborating closely with the Executive Office and Communication & Branding team to plan COWI’s key leadership seminars and meetings.
5. Facilitating meeting/event planning, calls and agendas, including meeting rooms and equipment as a primary support point.
6. Managing operational matters and administrative tasks such as budget coordination, invoice approval, travel dashboard and settlements, incoming emails, and communicate on behalf of the SVP when necessary.

Your skills. Our team. Together we design the future

We seek an experienced professional skilled in forward-thinking planning, accuracy and professional interactions with internal/external stakeholders. You will ensure a motivated and structured approach, involving the right people at the right time to maintain momentum and meet deadlines.

The ideal candidate for this position possesses the ability to stay several steps ahead of our SVP People and Organisation, to enable our SVP to spend time on the most important priorities during the week.

Effective collaboration with colleagues is essential and experience in a People & Organisation function or the consultancy industry is a plus, not a requirement.

On top of that, you have:

1. Solid working experience as a Personal/Executive Assistant to senior leaders and experience working in a complex stakeholder environment.
2. A solution-oriented mindset and proficient portfolio management skillset with the ability to prioritise based on the SVP’s responsibility, objectives and key milestones.
3. Sound judgment, a high level of integrity and the capacity to manage highly confidential and sensitive information with appropriate discretion.
4. Effective interpersonal skills, maturity, and the ability to navigate challenges during stressful situations and in busy periods of time.
5. Solid written and verbal communication skills in English (Danish is not a requirement), with the ability to articulate clearly and professionally, when engaging with senior leadership.
6. Proficiency in Microsoft Office, specifically Word, PowerPoint, SharePoint, Excel, Outlook and Teams.
7. Willingness to work primarily from the office, with flexibility and motivation to ensure priorities are met also during peak periods

A place to work and so much more

At COWI, we work together with our customers to shape a sustainable and liveable world. We do it by applying our knowledge and curiosity – and sometimes even our courage – to create the solutions the world needs today to enable a better tomorrow. That is why we say no to fossil-based projects and aspire to have 100 per cent of our revenue come from activities that move our customers towards sustainability.

We value differences and development and cultivate an environment of belonging and having fun. Because that is what brings out the best in you, at work and at home.

With offices primarily located in Scandinavia, the UK, North America and India, we are currently 7,500 people who bring their expertise in engineering, architecture, energy and environment into play.

Got more questions?

If you have any unanswered questions about the role or what we have to offer, please reach out to Global Talent Acquisition Manager, Amit Nayyar, [email protected]

Get to know us even better at our website, www.cowi.com, where you can learn more about our projects, our strategy, what we want to achieve and what life is like at COWI.

Before you apply

All you need to include in your application is your CV – no photo or application letter. At an interview, you can tell us everything we need to know about why you’re interested in joining COWI. As for the photo, we prefer to form our first impression in person rather than from a picture.

Equal opportunity employer

COWI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, COWI complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.